Grow more.
Admin less.
HortiOwl runs your quotes, orders, stock, and invoicing — in the office, at the till, and online — so you can spend less time at a desk and more time in the growing environment.
Everything your horticultural business needs
Purpose-built for the trade — not adapted from generic business software.
Quote, convert, and track every order from enquiry to delivery.
- Lead & enquiry capture, converted to customers in one click
- Itemised professional quotes with expiry dates
- One-click quote → sales order conversion
- Full order lifecycle: pending → confirmed → picking → dispatched → delivered
- Weekly delivery schedule, searchable by name, postcode or phone
- Payment recording with auto-calculated outstanding balances
- Credit & debit notes with reason codes
Your full catalogue plus batch-tracked stock across sites — Plant-Passport compliant by default.
- Full catalogue: categories, subcategories, images and units of measure
- EAN barcode generation for products and batches
- Three-state stock model: saleable, growing, and reserved
- Multi-site inventory across greenhouses, fields and retail
- Batch / lot tracking from supplier to customer
- UK Plant Passport capture with Defra-inspection-ready batch cards
- Low-stock alert emails against reorder thresholds
- Full stock audit trail — every movement logged with user and time
A built-in Point of Sale for the shop floor, sharing the same stock and accounts — no separate system to reconcile.
- Fast built-in Point of Sale for the shop floor
- Card payments via Stripe card readers, plus cash
- Every sale draws from the same live stock — no separate POS to reconcile
- Sessions with opening float and end-of-day Z-report
- Cash variance reconciled automatically on close
- Permission-controlled refunds and per-line discounts
Your own branded shop — retail and wholesale — orders straight into your queue.
- Branded public storefront at your own web address
- Live stock-band availability (in / low / out) — never exposes exact counts
- Online orders drop into a review queue for your team to accept
- Customer accounts with full order history and saved details
- Wishlists, search, filtering, and care-guide & About-us pages
- Dedicated wholesale trade mode with fast tray-by-tray ordering
- CC / Danish trolley capacity calculator for accurate trade deliveries
- Postcode-zoned delivery pricing with free-delivery thresholds
HMRC-compliant VAT invoices and clean exports to your accounts package.
- Auto-generated VAT invoices from delivered orders
- UK VAT handled per line
- Dual-address PDF layout (deliver-to and invoice-to)
- Overdue invoice reminders with one-click chase emails
- Multi-currency invoicing with rate snapshots per quote
- Accounts CSV export for Sage 50, Xero and QuickBooks
A live picking board, exception handling, and labels straight off the picking list.
- Live kanban board: to pick → picking → ready → dispatched
- Picking sessions with FIFO / FEFO auto-allocation
- Picking exceptions for damaged, missing or short-picked stock
- Picking lists and driver-ready delivery notes
- Purchase orders, call-offs and Goods Received Notes with traceability
- EAN label printing for products, batches, shelves and deliveries
Know your numbers, control access, and merchandise your webstore from the bench.
- Sales KPI dashboard: revenue, top customers, best & worst sellers, trends
- Four-role access control (Admin, Supervisor, Sales/GRN, Staff)
- Multi-user tenancy with every action logged by user
- Installable mobile PWA: scan, adjust stock, and take sales on the shop floor
- Offline-capable — changes queue in a dead spot and sync when signal returns
- Photograph a plant on your phone and publish it straight to the webstore
- Set price, storefront visibility and "Selling fast" badges from the bench
- Your data stays in the UK, GDPR by design
Quote, convert, and track every order from enquiry to delivery.
- Lead & enquiry capture, converted to customers in one click
- Itemised professional quotes with expiry dates
- One-click quote → sales order conversion
- Full order lifecycle: pending → confirmed → picking → dispatched → delivered
- Weekly delivery schedule, searchable by name, postcode or phone
- Payment recording with auto-calculated outstanding balances
- Credit & debit notes with reason codes
Your full catalogue plus batch-tracked stock across sites — Plant-Passport compliant by default.
- Full catalogue: categories, subcategories, images and units of measure
- EAN barcode generation for products and batches
- Three-state stock model: saleable, growing, and reserved
- Multi-site inventory across greenhouses, fields and retail
- Batch / lot tracking from supplier to customer
- UK Plant Passport capture with Defra-inspection-ready batch cards
- Low-stock alert emails against reorder thresholds
- Full stock audit trail — every movement logged with user and time
A built-in Point of Sale for the shop floor, sharing the same stock and accounts — no separate system to reconcile.
- Fast built-in Point of Sale for the shop floor
- Card payments via Stripe card readers, plus cash
- Every sale draws from the same live stock — no separate POS to reconcile
- Sessions with opening float and end-of-day Z-report
- Cash variance reconciled automatically on close
- Permission-controlled refunds and per-line discounts
Your own branded shop — retail and wholesale — orders straight into your queue.
- Branded public storefront at your own web address
- Live stock-band availability (in / low / out) — never exposes exact counts
- Online orders drop into a review queue for your team to accept
- Customer accounts with full order history and saved details
- Wishlists, search, filtering, and care-guide & About-us pages
- Dedicated wholesale trade mode with fast tray-by-tray ordering
- CC / Danish trolley capacity calculator for accurate trade deliveries
- Postcode-zoned delivery pricing with free-delivery thresholds
HMRC-compliant VAT invoices and clean exports to your accounts package.
- Auto-generated VAT invoices from delivered orders
- UK VAT handled per line
- Dual-address PDF layout (deliver-to and invoice-to)
- Overdue invoice reminders with one-click chase emails
- Multi-currency invoicing with rate snapshots per quote
- Accounts CSV export for Sage 50, Xero and QuickBooks
A live picking board, exception handling, and labels straight off the picking list.
- Live kanban board: to pick → picking → ready → dispatched
- Picking sessions with FIFO / FEFO auto-allocation
- Picking exceptions for damaged, missing or short-picked stock
- Picking lists and driver-ready delivery notes
- Purchase orders, call-offs and Goods Received Notes with traceability
- EAN label printing for products, batches, shelves and deliveries
Know your numbers, control access, and merchandise your webstore from the bench.
- Sales KPI dashboard: revenue, top customers, best & worst sellers, trends
- Four-role access control (Admin, Supervisor, Sales/GRN, Staff)
- Multi-user tenancy with every action logged by user
- Installable mobile PWA: scan, adjust stock, and take sales on the shop floor
- Offline-capable — changes queue in a dead spot and sync when signal returns
- Photograph a plant on your phone and publish it straight to the webstore
- Set price, storefront visibility and "Selling fast" badges from the bench
- Your data stays in the UK, GDPR by design
See it in action
A real look at the platform — office, storefront, and shop floor.
Your own online webstore
Turn your catalogue into a branded storefront with live availability and online ordering — retail and wholesale — with every order dropping straight into your queue.
Your whole catalogue, under control
Thousands of lines with categories, sizing, pricing, stock and plant-care data — searchable, filterable, and exportable in a click.
Run it from the shop floor
Scan a barcode, check stock, take a sale — or photograph a plant, price it and put it live on your webstore before you leave the bench. All from the installable mobile app.
Labels off the same system that holds your stock
The batch number on the label is the one already on the picking list — print straight off the job, with EAN barcodes generated from your catalogue and a built-in designer so layouts fit the label stock you already buy.
Product
Name, price and barcode.
Batch
Lot number, date and location.
Shelf & location
Shelves, benches and growing areas.
Barcode
EAN-13, ready to scan.
Delivery
Address and handling labels.
Built for the trade — and built to last
Garden centres answer to HMRC, Defra, and their customers — and can’t afford software tied to one ageing back-office PC. HortiOwl handles all of it.
HMRC and Defra in one place
Garden centres carry two overlapping record-keeping duties: HMRC’s seven-year invoice and trading-records trail, and Defra Plant Health’s plant-passport audit trail. HortiOwl keeps both on the same record for the full retention period — one place, one search, when an inspector or accountant asks.
GDPR without the headache
When a customer asks what data you hold about them, an admin generates the full record in one click — every quote, order, invoice, picking list, and delivery note bundled into a single file. No email to support, no waiting, no spreadsheets.
Cloud-native — never tied to one machine
Nothing to install and no server humming in the back office. Updates and backups happen automatically — there’s never a version to chase or a backup to remember to run. Log in from any device, and if a computer breaks or is stolen you simply carry on from the next one with nothing lost.
Register your interest
If you run a UK garden centre or nursery and would like to see HortiOwl in action, get in touch — or book a demo.